Sprouting Guarantee Explained: MP SEEDS Complaints Procedure

Anyone who has ever grown microgreens knows the feeling: most trays look great, and suddenly one behaves… differently. Maybe the germination is weak, maybe the growth stalls, maybe the results don’t match what you expected. And the first question is always the same: is it the seeds, or something else?

This article is here to make things simple. We’ll explain how our Sprouting Guarantee works, what EU rules say about complaints, and why consumers and business customers are treated differently. We’ll also show how we assess complaints and what information we need to help you as quickly as possible.

Table of Contents:

• EU Legal Framework in Simple Words

• B2C: What Consumers Can Expect

• B2B: What Businesses Should Know

• Sprouting Guarantee Explained

• When the Guarantee Applies and How We Assess Claims

• Summary

 

 

---

  

1. EU Legal Framework in Simple Words

Before we talk about rights and procedures, it’s helpful to remember one thing: sprouting seeds are not a finished product. They are living material, and their performance depends strongly on how they are stored, watered, and handled. 

Each batch has its own best-before date, which naturally affects germination strength over time.

This is exactly why the law treats seeds differently from everyday goods, and why consumer rights and business rights look nothing alike.

The EU makes a clear distinction between purchases made by private consumers and those made by business customers. This matters, because the rights and responsibilities are not the same.

 

2. B2C: What Consumers Can Expect?

If you buy as a private customer, here is what you can realistically expect.

How long you can report a problem

You can report a lack of conformity for up to 2 years, unless the seeds have a shorter best-before date. If they do, that date becomes your deadline.

This makes sense with sprouting seeds, because their strength naturally decreases over time.

When a complaint may be valid

A complaint may be justified when:

• germination fails despite following the correct growing instructions,
  
  
• the seeds do not match the description,  for example the seeds look completely different from what is typical for that variety, or the visual characteristics do not match the product page.
• the package is incomplete or incorrect,  such as receiving radish instead of pea seeds, missing part of the ordered quantity.

What is not considered a defect

Because seeds are natural and sensitive, some outcomes are not defects. For example:

• differences in taste or colour,
  
  
• growth problems caused by watering, temperature, substrate or technique,
  
  
• issues caused by incorrect storage.

These are not covered by consumer law and cannot be treated as seed defects.

How fast you will receive a reply

The seller must answer within 14 days, otherwise your complaint is considered accepted.

Available solutions for consumers

When a product is confirmed to be non-conforming, consumers in the EU have several possible outcomes. These follow directly from consumer law:

• the seller may repair the product,
  
  
• replace it with a correct one,
  
  
• or, if repair or replacement is not possible or practical, the consumer may request a price reduction or, in serious cases, withdraw from the contract.
  
  

If repair or replacement would be disproportionally difficult or impossible, the seller may propose a different reasonable solution. Importantly, the consumer has no legal right to claim compensation for lost profits, lost harvest, lost trays or production losses, because consumer law does not cover business-type financial damage.

Costs of returning the product (B2C)

If a complaint is justified, the seller covers the cost of returning the goods, including transport and handling.

If the complaint is not justified, the law does not explicitly regulate who pays, but decisions from the Polish consumer authority (UOKiK) indicate that the seller generally bears the cost, this is advisory, not binding law.

 

3. B2B: What Businesses Should Know?

For professional growers, the rules are stricter, but also more straightforward.

No automatic rights

If you buy seeds as a company, liability can be limited or excluded in the Terms & Conditions. This is legally valid and widely used in professional agriculture.

Immediate inspection is required

The buyer must check the shipment right away and report any issues as soon as they appear. Delays usually mean the complaint cannot be accepted.

Available solutions for business customers

In B2B transactions, rights are much more limited, because liability may be restricted or excluded in the Terms & Conditions. Still, when a real defect is confirmed, a business buyer may request:

• repair,
  
  
• replacement,
  
  
• a price reduction,
  
  
• or, if the defect is significant, withdrawal from the contract.
  
  

However, the seller may refuse a specific option if:

• it is impossible to perform, or
  
  
• it would involve disproportionately high costs compared to the value of the goods.
  
  

In such cases, the seller may propose an alternative (e.g., replacement instead of refund, or voucher instead of cash). This is fully legal and standard in B2B.

No right to lost profits (B2B)

Business customers also cannot claim lost profits, lost production, or indirect damage. B2B law in your document explicitly allows limiting liability in this way, and MP SEEDS, like most professional suppliers, does not cover financial losses beyond the value of the product itself.

Costs of returning goods (B2B)

When a complaint is justified, the seller covers reasonable costs of returning or replacing the goods. If it is not justified, the buyer may bear the cost — this depends on T&C and the specific arrangement.

This is why our Sprouting Guarantee, described below, is particularly valuable for B2B customers.

B2C vs B2B – Complaints at a Glance

Topic	B2C – Consumer	B2B – Business Customer
Who it applies to	Private customers	Companies, farms, professional growers
Time to report a problem	Up to 2 years, unless the best-before date is shorter	Immediately after delivery
Inspection duty	No immediate inspection required	Immediate inspection required
When a complaint may be valid	Non-germination despite correct method, wrong seeds, incorrect or incomplete package	Only if a real defect is confirmed and reported quickly
Seller reply time	Must reply within 14 days	No statutory deadline
Possible solutions	Repair, replacement, price reduction, withdrawal	Repair, replacement, price reduction, withdrawal
Lost profits	Not covered	Not covered
Return shipping costs	Usually covered by seller if the complaint is justified	Depends on Terms & Conditions and the specific arrangement
MP SEEDS Sprouting Guarantee	Applies	Applies

4. What is the MP SEEDS Sprouting Guarantee?

Legal rules aside, we know what matters most to growers: stable, predictable results. When something goes wrong, you want real support, not automated answers. That’s why our Sprouting Guarantee is built around individual assessment, practical guidance, and a fair approach to every situation, for both consumers and professional farms.

How the guarantee works

If you report a problem, we look at your case individually. We check what happened, review the batch, and help you understand whether the issue may come from the seeds or from growing conditions. Very often, we also provide practical tips to improve future trays, because small changes in technique can make a big difference.

All complaints, including B2B,  are reviewed within 14 days, and we aim to resolve them as quickly as possible.

Possible outcomes

When a complaint is justified, we always try to find the most helpful solution. Depending on the situation, this may include:

• sending a replacement,
  
  
• issuing a refund,
  
  
• or offering a voucher, if that works better for the customer.
  
  

There is no single automated rule, we choose the solution based on what is fair, reasonable, and realistic for both sides.

 

6. When the Guarantee Applies and How We Assess Claims?

When something goes wrong with germination, our priority is to understand the situation and help you quickly. The Sprouting Guarantee is designed to be simple and fair, and works the same way for both consumers and professional growers.

When the Guarantee Applies

The guarantee covers cases where the seeds genuinely fail despite correct handling. It applies when:

• the seeds were stored properly,
  
  
• the growing method matched the variety,
  
  
• the issue is visible and documented with photos,
  
  
• and the problem can’t be explained by growing conditions.
  
  

These points help us separate true seed defects from issues caused by temperature, watering, substrate or storage, factors that are outside the control of any seed supplier.

What Information Helps Us Assess Your Case

To keep the process smooth, we ask you to include:

• your order number,
  
  
• a short description of what happened,
  
  
• photos of the tray or seeds,
  
  
• and a few details about your method (soaking, watering routine, substrate, temperature, light, storage, etc.).
  
  

This information gives us a complete picture. Without it, we simply cannot confirm the cause, which may lead to the complaint being rejected for lack of data.

How We Review Your Complaint

Once we receive your message, we take a closer look. We:

• check your photos and description,
  
  
• compare the results with typical behaviour of that variety,
  
  
• review the internal test results of the batch the seeds came from,
  
  
• and evaluate whether the issue points to a seed defect or external conditions.

When needed, we also:

• run an additional double germination test,
  
  
• look at feedback from other customers using the same lot,
  
  
• and often do not ask you to return the seeds, especially if doing so would create unnecessary cost or inconvenience.
  
  

This step-by-step approach ensures that every case is treated fairly and consistently.

Timeline and Outcome

We aim to respond within 14 days, and most cases are fully resolved within 2–3 weeks, depending on the complexity.

If the complaint is accepted, we arrange a replacement or refund right away, whichever option suits you best.

Our goal is to keep the process clear, supportive and practical. Many customers tell us the complaint review helps them better understand how certain varieties behave, and that’s exactly the kind of experience we want this guarantee to deliver.

 

7. Complaint examples:

Each complaint is reviewed individually. Some cases relate to germination, others to logistics or packaging. Below is an example showing how we handle non-standard situations in a practical and fair way.

Case 1: damaged packaging during transport

A customer reported torn seed bags after delivery. Photos confirmed that one variety (Cilantro) was affected and some seeds had spilled. The issue was assessed as transport-related, not a seed quality defect.

Although the customer did not request compensation, we issued a one-time discount code equal to 25% of the value of the affected seeds for a future order.

Case 2: wrong seeds sent

A customer reported receiving the wrong product. Instead of Sunflower 500 g, the parcel contained 1 kg of Kale seeds. The issue was reported immediately, as the seeds were needed for same-day production.

The mistake was identified as a packing error. As soon as the issue was confirmed, we shipped Sunflower seeds in a larger quantity (1 kg) to avoid production delays.

Case 3 : wrong seeds sent

A customer ordered 2.5 kg of pea seeds but received a bag of Red Cabbage instead. The issue was reported immediately with photos attached.

The error was confirmed as a packing mistake. As an initial solution, we proposed a discount code matching the value of the order. After further contact and to avoid production issues, we agreed on a replacement shipment.

The customer received 5 kg of Pea White seeds as compensation, along with a Foxy sample, sent immediately after confirmation.

Case4 : damaged accessories during transport

A customer reported that one carton arrived damaged, resulting in 23–25 unusable low growing pots. Photos confirmed transport damage. The total order value was high, while the affected items had low unit value.

The damage was identified as courier-related. Although no damage report was filed at delivery, additional photos and box labels allowed us to confirm the affected carton.

As a practical solution, we issued a discount code for a future order, slightly exceeding the value of the damaged items.

Case 5: poor germination

A retail customer reported poor germination of Pak Choi White. Two sowings were carried out under standard conditions, but most of the seeds failed to germinate.

We performed internal germination tests, which confirmed reduced performance of the reported lot. The product was withdrawn from sale, and we issued a one-time discount code equal to the value of the affected seeds for a future order.

 

8. Summary

Sprouting seeds are living and time-sensitive, so the EU treats consumers and business buyers differently. But regardless of the legal framework, MP SEEDS follows one clear rule: every case is handled fairly and individually.

Key takeaways

1. Consumer and business rights are not the same.
   Consumers have defined legal protections, while B2B purchases follow contractual rules with limited liability.
   
   
2. MP SEEDS uses one consistent, supportive process for everyone.
   Every complaint: B2C and B2B, is reviewed individually, with a reply within 14 days and usual resolution within 2–3 weeks.
   
   
3. The Sprouting Guarantee is a practical safety net.
   We check what happened, verify the batch, and help you find the most reasonable solution, whether it's guidance, replacement, refund or a voucher.
   
   
4. You don’t need to guess what went wrong.
   Show us the tray, tell us how you grew it, and we’ll help identify the cause and suggest improvements.
   
   

If you run into germination issues, just contact us,  we’ll review your case carefully and work with you to find the best outcome.

 

9. FAQ about MPSEEDS Sprouting Guarantee and Complaints procedure

What can I complain about?

You can file a complaint if something is clearly wrong with the product itself, for example wrong seeds, damaged packaging, or unusually low germination that can’t be explained by growing conditions.

Do I need to send the seeds back?

Usually no. In most cases, photos and a short description are enough to review the complaint.

How long does the complaint process take?

We reply within 14 days, and most cases are resolved within 2–3 weeks.

What happens if my complaint is accepted?

Depending on the case, we may offer a replacement, a refund, or a voucher. We choose the solution that makes the most sense for both sides.

Does the Sprouting Guarantee apply to business customers?

Yes. Even though B2B buyers have fewer legal rights, we review all complaints individually and follow the same clear procedure.

Can I get compensation for lost production or profits?

No. Complaints apply only to the product itself. Lost trays, harvest or profits are not covered.

What information should I include in my complaint?

Your order number, photos, a short description of the issue, and basic growing details like watering, temperature, substrate and storage.

Why do seeds sometimes behave differently?

Seeds are a natural product. Small differences in moisture, temperature or handling can lead to different results, even within the same batch.